Money comes and goes but your Amplexus Advantage system will track expenditures and income, forever! Take a look at these extensive features to manage your money and personnel.

Select a topic below for more feature details:
   Accounts Payable
   Accounts Receivable
   General Ledger
   Payroll
   Recurring Billing
   Time Clock

Accounts Payable
  • Easy vendor lookup:
    • Cross-reference by any word in the vendor name
    • Find hard to spell vendor names with "sounds like" cross-reference ability
    • Multiple user-defined cross-references like vendor area code or abbreviation of vendor name
    • Cross-reference by phone number
  • Use vendor "ledger card" to:
    • Show all open and/or paid voucher with payment history
    • Show proposed and taken cash discounts
    • Flag individual items in voucher for payment
  • Display prepaid vouchers not entered.
  • Write manual or computer checks for all or a portion of a voucher.
  • Easily void a check.
  • Supports multiple bank accounts.
  • Checkbook balance maintained by bank number.
  • During voucher entry:
    • enter unlimited number of vouchers per vendor
    • unlimited number of general ledger distributions per voucher
    • access purchase order and receiving information while entering vendor voucher
    • apply deductions on a vendor invoice
    • display product receipt detail from the voucher entry screen
    • take cash discounts, even if expired
  • A cash requirements report projects needed cash for cash discounts.
  • Accounts payable aging:
    • by vendor payment priority
    • by vendor payment priority, due date, vendor
  • Multiple payment selection methods, pay by:
    • voucher date
    • voucher's required pay date
    • vendor earned discounts
    • items flagged for payment on vendor's "ledger card"
  • Payment edit report lets you review intended payments before printing checks.
  • Batch reconciliation - deposits entered into checkbook must tie to balances posted to cash through cash receipts entry by batch number.
  • Warnings if Purchase Order, Receiving Document, and Voucher totals vary.
  • Ability to make Accounts Payable adjustments.
  • Ability to simultaneously process next month's vouchers and last month's vouchers before running end-of-month reports.
  • Process 1099 forms.
Accounts Receivable
  • Maintain invoices, accounts receivable, and payment detail for a time period you specify; option to store the detail for more than three years.
  • With a single keystroke access a customer's open and paid invoices:
    • up to the minute 30/60/90 aging
    • amount due with and without interest charges
    • collection comments
    • payment history by item if multiple payments are applied to an invoice
    • see last payment listing with detail on how payments were allocated
    • monthly sales and payment summary history screens for the last 3 years (or more)
  • Cash discounts are supported.
  • Book finance charges to accounts receivable or book as pro-forma finance charges until charges are collected. (Pro-forma looks "real" to customer but remain "off-book" until collected.)
  • Apply finance charges to:
    • only those customers that are flagged
    • all customers except to those that are flagged
  • Sales journal with subtotals by warehouse
  • Detailed aging by:
    • customer number
    • customer name
    • invoice date
    • warehouse
    • sales representative
  • Ability to generate customer statements.
  • Monthly sales tax journal by user-defined tax jurisdiction.
  • Keep and display unlimited invoice comments (useful for collection notes).
  • Add comments by cash receipts line item.
  • Automatic bank deposit slips.
  • Ability to write-off accounts receivable balance to multiple general ledger accounts during cash receipts.
  • Cashiering option for over-the-counter sales.
  • Apply cash:
    • automatically to oldest open invoice first, until all funds are applied
    • invoice by invoice
  • Accept and apply deposits:
    • accept customer cash deposits (unapplied cash)
    • easily transfer customer cash deposits (unapplied cash) to open invoices
    • apply deposits during invoice creation (optional feature)
  • Access Customer Master from within the cash receipts program by entering:
    • invoice number
    • customer number
    • any word in the customer name
    • any predefined customer cross-reference
  • From within the Customer Master record, view in summary or detail:
    • orders
    • quotes
    • back orders
    • future orders
    • printed but not shipped orders (work orders and pick lists)
    • invoices
    • special orders
    • open balances and payment history
  • While entering receipts in the cash receipts program:
    • enter and post a manual invoice to accounts receivable
  • From the cash receipts program, view customer "ledger card":
    • open balances and payment history
    • cash comments from the Customer Master
  • Ability to process next month's sales before closing last month's transactions.
  • Supports recurring receivables*.
General Ledger
  • Fully integrated GL:
    • post balances daily or monthly, allows daily financials if desired
    • ability to keep many months open at one time
    • ability to post and un-post a journal or rerun end of month reports if necessary
  • Ability to hold open accounts payable after the end of the calendar month:
    • Process next month's accounts payable before closing off last month
    • Flexible closing dates, reopen a month if necessary
  • Financial statements:
    • by warehouse location or by department
    • user-definable format and user-definable headings, map the GL to a line on the statement
    • financial statement format is not dependent on GL numbering sequence
    • many display options: this year vs. last year; this year vs. budget vs. last year, etc.
  • Budgeting by GL#, by department, and by warehouse.
  • Support for sub-accounts.
  • GL adjustments:
    • booked --> immediate adjustment to the GL
    • automatic reversing --> automatically reverses the adjustment in the next period
    • automatic recurring --> standard adjustment candidate list, edit as necessary and post by batch to the GL
    • automatic reversal of accounts payable prepaid to expense (works with accounts payable entry)
Payroll*
  • Maintains employee information:
    • ID#
    • name
    • password for time clock
    • rate of pay
    • type of pay (hourly, salary, commission or other)
    • supervisor password
    • hire date
    • warehouse and department#s for GL allocation
    • birth date
    • time clock information
    • and vendor#
  • Maintains personal information:
    • home address
    • phone number
    • exemptions (used for withholding and printing W2)
    • Social Security number, emergency Contact Us, etc.
    • Withholding History – displays the current year, many years, or compares several deductions for the current year
    • Up to 4 pages of freeform comments per employee
  • Process payroll checks for hourly and salaried employees.
  • Print computerized paychecks (laser or dot-matrix with same standard check stock used for your AP checks) and/or write manual checks.
  • Correct errors:
    • before posting by deleting or changing a pro-forma paycheck
    • after posting by voiding the paycheck
  • Create payroll reports including:
    • Pro-forma Paycheck Edit Report
    • Printed Payroll Checks Report Paycheck
    • Summary by Employee#
    • Federal Forms 940 & 941 worksheets
  • W2 automatically prepared.
  • Sort Employee Master Reports by birth date, hire date, etc. to use for recognition programs.
  • Report wages by week for specified fiscal period.
  • User-defined GL withholding matrix easily handles 401k and cafeteria benefit plans, expense reimbursements, garnishments, loan (salary advance) repayments.
  • Salary and commission on one paycheck with different withholding amounts.

* May be an optional module, not included in the standard package.

Recurring Billing* 
  • Repetitive billing for leases, contracts, split terms billing, club/membership billing and any other type of recurring invoicing where a specified amount is due for a specified number of billing periods.
  • Billing process is very similar to regular order entry.
  • List of invoices created and sent-to-date for each "contract".
  • Lease payment coupons available

    * May be an optional module, not included in the standard package.

Time Clock*
  • Records employee punch-in/punch-out entries on a ‘timecard’ system of compensation.
  • Punch-in/punch-out up to 1000 times a day.
  • Unique 3-digit employee number.
  • Password prevents unauthorized use of employee clock record.
  • A first-punch-in-time deadline may be assigned with an associated time penalty (designated in minutes). Supervisor can allow punch-in after this deadline if desired.
  • Hourly time card summaries including overtime can print at the end of each time clock period.
  • Number of hours worked per day, overtime rate, permitted lunch break are all set system-wide.
  • Overtime is tracked; overtime approval can be mandated to help control unauthorized overtime.
  • Vacation, sick time, and comp time are tracked and reported as you require.
  • Emergency information storage: person to contact in emergency, physician name, known allergies and/or medications; general comments.
  • Multiple passwords can be assigned to each password prompt.
  • All menus can be password protected with unique passwords.
  • Key programs can be password protected with unique passwords.
  • Changes and/or overrides to key data are password protected.

    * May be an optional module, not included in the standard package.

Download complete Advantage Feature List in Adobe Acrobat format.

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