• Synonym part number feature converts UPC or vendor bar code to your item number:
• Use your manufacturer's bar code or other 'foreign' part# and the system will automatically reference your part number
• Link a particular bar code number with a specific unit of measure (eaches, cases, package, etc.)
• Use vendor, manufacturer, or your own bar codes to:
• enter part numbers by scanning bar codes
• make bin labels
• enter multiple items in order entry and quickly change quantity and price
• create relationship between vendor barcode number and your product number "on-the-fly" while scanning codes
• Print bar codes on laser printers, dot matrix printers, and select brands of thermal bar code label printers
• Bar codes are printed using the industry standard 'Code 39' symbology (or one of several other symbologies)
• Bar code readers can read multiple bar code formats
• Automatically print bar code labels:
• when you receive a product
• when you enter a new PO
• at the end of day for new products or receipts
• Different bar codes allow for different pack sizes of the same product
• Bar coding supported in order entry, purchase order entry, inventory counting, receiving, and more. For example, print bar codes on pick lists and scan to confirm shipment

Radio-Frequency (RF) Data Terminals*

• Portable RF terminal can read bar codes, accept keyed entry and communicate with the host system in real time
• Use RF terminals to process orders, purchase orders and ship confirmations, receive products, and count inventory
• Key a specific vendor bar code# to a specific unit of measure
• Print bar codes on your POs and scan part#s from PO or from vendor bar code labels
• Scan receipts or scan exceptions with RF or Wireless
• Up to 16 RF Data Terminals share a single Amplexus port
• A single receiver covers approximately a 40,000 square foot warehouse; additional receiver can be piggybacked to cover additional areas
• Create relationship between vendor barcode# and your product# "on-the-fly" (while scanning codes)
• Amplexus interface with RF bar code reader supports:
• order entry
• count sheets
• warehouse transfers
• put away
• PO entry
• receive POs
• ship confirmation.
• Specify a different unit of measure or change the quantity while scanning
• Includes location information when appropriate (for putaways and count-sheets)
• Wireless inventory counting, receiving and confirmation using PDA devices

Bill of Materials*

• Bill of materials supports simple assembly or light manufacturing:
• Formulate subassemblies into finished goods
• Assign differing valuations for work in process
• Create batches of unfinished items while assembling
• Designated "Protected Stock" is protected from order entry allocation during assembly
• Include items in the assembly unique to a particular finished goods unit of measure:
• Example: specify different labels and box/bottle sizes for finished goods with differing units of measure
• Unlimited levels of BOM items. A BOM may be a component of another BOM.
• Cost files are changed as required during the end of day process
• Automatic optional "cost rollup" so cost of bill of materials reflects most recent cost of products
• Automatically generate POs for special order items contained on a bill of materials

• Catch weighting allows you to sell an item of variable weight or length by units other than weight or length
• Example: sell a BOX of goods priced by pound (each box has a different weight)
• Example: sell a SPOOL of wire priced by foot (each spool has a different length)
• Example: rent an ITEM and charge for fractional days/weeks/months when charging the customer
• Ability to extend sales order by the actual weight of item
• Items sold by unit, but cost by weight are automatically priced by weight
• Weight consolidated per invoice line item if desired
• In ship-confirmation:
• accept the weight(s) entered in order entry
• enter the actual weights for each item
• enter a single consolidated weight for the items
• Supports decimal quantities

• Export shipments to UPS Internet shipping and tracking system (WorldShip Online)
• Utilizes computerized name, address, weight, shipping method, etc..
• Simplify shipping by exporting a shipment list to UPS which has been automatically created from a list of orders in Amplexus Advantage
• Automatically estimate weight of the parcel from weights of the products included on the order or get weight from integrated electronic scale
• Electronically send shipment list to UPS for pick up
• Instantly add weight, shipment date, tracking number, and charges to customer orders
• Freight charges are automatically included on invoices

• Track inventory for one or multiple warehouses
• Tracks finished inventory and raw materials
• Group sets of items as kits
• Inventory "ledger card" shows all inventory changes on-line, instantly
• use one central screen to see the detailed transaction item behind every inventory transaction changing on-hand inventory
• keep history as long as you wish
• Multiple units of measure
• buy in one unit of measure and sell in another
• pick in one unit of measure and price in another
• cost in one unit and price in another
• unit of measure conversion table by item allows each unit quantity to vary by item as needed
• up to 10 units of measure can be defined for every inventory item
• supports catch weight for items sold by unit but priced by actual weight, length etc.
• Count sheets and cycle count by:
• location description (or warehouse mapping#)
• vendor
• product category
• product group
• product subcategory
• entering count "on the fly" with a radio frequency bar code entry device
• Ability to create orders after counting and before processing count sheets (resume selling and receiving products without waiting for data processing)
• Exception reports show receipts processed before counting but not entered until after counting finished
• Discrepancy report generated prior to making an inventory adjustment
• Inventory can be automatically adjusted form the discrepancy report
• Optional use of bar codes and RF data terminals and PDAs in inventory process
• Multiple cost files allows inventory valuation by replacement cost, accounting cost, average cost, or special cost
• Track beginning and ending inventory balances by item by month for as long as desired
• Run an inventory valuation as of a past date using replacement, accounting, average, or special cost

• Move a list of products from one warehouse to another
• Move a list of products to defective status within a single warehouse
• Print an inter-warehouse pick list showing quantity to transfer, quantity expected to be on-hand, unit of measure, etc
• Use warehouse transfer to "move" a group of items stage by stage through the shipping process or manufacturing cycle
• Vary costs by warehouse location to more accurately reflect value-added labor
• Warehouse transfer sheets created prior to transfer
• Change transfer records as needed, even after printing warehouse transfer sheets
• Support for multiple warehouses includes:
  • all inventory reports available for specified warehouses
  • ability to check inventory status and availability for each warehouse while entering quote, order, purchase order, etc.
  • selling prices for items can vary by warehouse
  • define safety stock levels by warehouse
  • define inventory stocking levels by warehouse

• Create kits - lists of products sold together
• Sell stock items individually and/or as kits
• Inventory can be kept by items in a kit or by kit (as one unit)
• Pricing can be assigned by kit or as total price of items in kit plus optional kit discount
• Costs can be kept by kit or by items in kit
• Cost roll-up -- if the cost increases for any item included in a kit, the kit price can increase automatically
• Kitting is accomplished with bill-of-materials style of functionality
• During Order Entry:
• Kits can be configured, "On-the-Fly" from a template kit
• Change items in a kit or add items to the kit for a particular customer - the kit template remains unchanged
• Detailed kit line items can be displayed (even when only a single line prints on order)
• Edit price/quantity, etc. of detail lines
• Place purchase orders for kits for better vendor prices. If desired, receive vendor kits and store as component parts

• Format of product ID number can vary from item to item (up to 15 letters/numbers)
• Multiple units of measure are fully supported:
  • establish up to ten or more units of measure can be established for each item (each, dozen, or case pallet, etc.)
  • Each unit-of-measure can be priced individually. Price does not have to be a multiple of the base unit of measure
  • Items can be purchased in one unit of measure, received in another, and sold in another
  • Items can be picked in one unit of measure and priced by another (pick by each and price by dozen, etc.)
• Cost and price for items can vary by warehouse
• Each item can carry multiple prices:
  • List price
  • Quantity discounts
  • Customer Type pricing
  • Columnar pricing
• Advertised pricing by customer type (column price) with expiration date
• Multiple synonym part numbers can be defined for each item (such as by unit-of-measure); order using vendor/manufacturer/competitor part numbers
• Selling with Kits is supported:
  • Sell items you stock as individual items and as a kit, an assembly of those items
  • Do not have to stock items as the kit
  • Kitting is accomplished with the use of a bill-of-materials type function
  • Kits can be configured "On-the-Fly" from a template kit while in the sales order
  • change items in kit during order entry while the kit template product remains unchanged
• Purchase orders can be placed for kits (to take advantage of vendor discounts) which can be disassembled into the component parts
• Easy product lookup:
  • Cross-reference using any word in the item description
  • Multiple user-defined cross-references like an abbreviated item name or vendor name
  • Use user-defined product number
  • Cross-reference using vendor/manufacturer part numbers
  • Cross-reference by category and subcategory
• From product master record:
  • Display the last 100 or more customers who purchased an item
  • Display the last sale information for an item, including price
  • Display the last sale information for an item by customer, including price
  • Show purchase order history
  • View inventory availability in multiple warehouses
  • Sales history can be displayed by day, week, month or year, for an unlimited number of years
  • A list of substitutes can be defined for each item
  • Alternate vendors can be established for each item with alternate cost for each vendor
  • System will suggest order point and order quantities based on item lead time, demand history and desired stocking levels
• Reorder quantities:
  • Can be calculated using the Economic Order Quantity (EOQ) formula
  • Can be calculated using the Dynamic Order Point (DOP) formula
• Commission rates can be established at the item level
• Items can be tracked by serial number
• Discounts can be assigned to customers using price lists - easily adjust pricing for groups of like customers
• Selling prices for items can vary by warehouse
• Safety stock levels are defined at the warehouse level
• Items can be designated as "Rental" items
• Items can be designated as "Special Order" items
• Inventory stocking levels are defined at the warehouse level
• Inventory items can be Lot Traceable

• Easy vendor lookup:
• Cross-reference by any word in the vendor name, any contact, etc.
• Cross-reference by vendor phone numbers
• Find hard to spell vendor names with "sounds like" cross-reference ability
• Multiple user-defined cross-references
• Purchase in one unit of measure, receive in another, cost, price and sell in yet another with the same part number
• Economic Order Quantity (EOQ) system:
• Use rate and lead time calculated with weighted averages to "smooth" erratic data
• Recommended purchase report with option to create purchase orders
• Warehouse transfer sheets created prior to transfer
• Ability to change transfer record after printing warehouse transfer sheets
• "Best Buy Analysis" during purchase order entry helps to determine if you should accept the next quantity and the next best pricing, using return on investment (ROI) analysis
• Unlimited lines on purchase orders
• Sort purchase order line items by part number, part category, or description
• Report overdue items for each vendor
• Report expected receipts by date
• Show open purchase orders for each vendor
• Ability to cancel un-received items on open purchase orders
• Password required to change purchase orders after printing
• For each line on a purchase order with a password:
  • over-receive items
  • partially receive items
  • enter landed cost
  • add additional lines
• Option to send and receive purchase order via Electronic Data Interchange (EDI)
• Specify a product in purchase order entry by the vendor’s part number—the system automatically converts the vendor’s number to your part number
• Display status of special order items by vendor and retrieve them into a PO
• Line Point Buying capability by dollars, weight, cube or quantity
• Specialized integrated processing of special order (non-stock) items
• Drop-ship from vendor to customer is fully supported
• Easy access to Product Master to add/update products from purchasing and receiving
• Vendor discounts by weights and cubes
• Sophisticated lot number traceability
• Request For Quotation module:
• send list of parts to competing vendors
• enter parts list manually or import from an order, quote, purchase order, or invoice
• predefine list of vendors to receive RFQ based-on parts
• restrict requests for certain parts from being sent to certain vendors
• system will highlight best pricing from vendor
• system creates PO based on your selected vendor
• store quoted prices in vendor record for future reference

• Create recommended purchasing report and/or automatically generates purchase orders with EOQ analysis
• Historical sales information including ‘stock out’ periods, ‘seasonal variations’, and ‘extraordinary’ sales events is used to predict a use-rate for the product
• exclude 'bid' sales or special 'one time' sales from EOQ calculation
• use user-specified weighted-averages over a user-specified number of months
• User-specified days of desired inventory for a product -- more accurate than a ‘turns’ target
• User-specified safety margin of stock (in days of inventory)
• Line point predictions available for an entire product line with a structured review cycle
• All computer calculations can be overridden with your own entries
• Order quantity can be set:
• manually specifying an order quantity
• manually specifying an 'order up to' quantity
• by computer calculation based on desired inventory level, use rate, and safety stock (DOQ)
• by computer calculation based on the cost to carry inventory (warehousing cost), cost to purchase a line item (overhead associated with purchasing), and actual cost to determine an economic order quantity (EOQ)
• by averaging the two computer calculation methods
• Predefined purchasing cycles supported
• Reveiw report of overstocks
• Optionally automatically generate Purchase Orders based on Recommended Replenishment Report
• Use seasonal weighting to prevent overstocks during off season
• Out of stock conditions can be reviewed manually
• Worksheets help you calculate the ‘cost to order’ a purchase order line item and the cost to carry stock (cost to warehouse)
• Service level display in product sales history screen by month, by week, and by day
• Anticipate needs with calculations of lead time, use rate, order point, and order quantity, sales history, receipt history, expected sales, expected receipts, expected inventory levels for future months
• Recalculate lead time, use rate, order point, order quantity on a product by product basis
• Vendor EOQ (reverse EOQ) aids in line point purchasing (consolidating purchase of several parts from the same vendor on a single PO)

• Vendor EOQ complements the EOQ system by including vendor requirements/restrictions when creating recommended-purchase reports
• Vendor EOQ aids line-point purchasing (consolidating purchases of several parts from the same vendor on a single PO)
• Scheduled periodic review of all parts purchased from a vendor
• Solve headaches associated with meeting a vendor's purchasing restrictions or incentives by defining a line point minimum order quantity, dollar amount, weight, or cubes
• Line Point by weight and by cubes
• Line Point order point adjustment suggests items to purchase to reach line point
• Use adjustment suggestions to reach line points that are within a specified "close" range
• Define your own number of lead days for vendor (especially useful with new vendors)

• Assign serial number to any product
• Serial number access from Purchasing Master, Product Master, Customer Master, Vendor Master or the Sales Representative Master files
• Serial Master displays the pertinent details about a specific serial number
• See history of all associated documents, transaction dates, and locations, and status on the Serial Master
• Enhancements allow for warranty tracking and service repair
• Easily assign serial numbers to bill of materials items

• Two levels of lot control:
• Lot field on a PO line# as a memo field
• Lot control tracks a product from receipt to sale
• Products can be assigned an internal lot number as they are received (user-assigned or system-generated)
• Supports use of manufacturers' lot numbers as products are received
• Flexible set up of user-specified information -- easy to change
• Orders can be split at ship confirmation or at the sales counter into multiple lines if one shipment can contain multiple lot numbers
• The system tracks lot number information from every aspect:
• by purchase order
• by lot number
• by invoice
• by customer
• Store lot number information indefinitely
• Detail records can be purged while lot information is preserved